Role Overview

This is a high-profile role that would primarily involve working closely with other team members to receive tender opportunities that come in daily through multiple portals and distribute them to the appropriate teams and offices. Additional tasks include circulation of tender clarifications and subsequent uploading of completed tender submissions as well as offering support to the wider team.

The role will involve coordination and management of the portals as well as the team inbox to ensure all opportunities of relevant to Savills are monitored and managed effectively. Whilst previous experience in this role is not essential, effective written communication skills are crucial, as well as the ability to work methodically and to deadlines. As one of the fastest growing sectors in the business, we support the whole of the UK from our HQ in London. We are a friendly team, currently led by a Director with seven others. Our role is to support and help build business through managing Tenders and Frameworks as well initiatives to raise Savills’ external profile.

• Management of c.500 procurement portal accounts, including new and additional registrations when needed;c.135 offices
• Full management of procurement operations (RFI, RFQ, ITT and clarifications) across numerous portals
• Procurement communications engaging Finance, GDPR/IT, Health and Safety, Sustainability and Legal when required.
• Contract negotiation support
• Providing admin support to all members of the team where required
• Diary management, including scheduling internal and external meetings.
• Positive collaboration with internal and stakeholders
• Updating and/or formatting schedules, spreadsheets, presentations, marketing and sales reports, pitches.
• Process expense claims
• Liasing with other teams support to share best practice
• Maintain a high level of professionalism when dealing with clients, applicants and colleagues
• Provide ad hoc support to the bidding teams where required
• Management of Public Sector Connect Pages

Click here to download the full job specification. Please ensure you read this before applying.

What we offer you:

• Career and Professional Development

• 25-30 Days Annual Leave, depending on grade

• Life Assurance

• Private Medical Scheme

• Virtual GP

• Global Mobility Scheme

• Rewards Platform

• Company Pension Scheme

• Enhanced Incremental Annual Leave

Find out more about Savills offer

Team Overview

Our Public Sector offering is expanding rapidly and we have big ambitions to grow the business. We have recently been appointed onto multiple Public Sector frameworks including Crown Commercial Service’s RM6168 and we are experiencing high levels of growth in this area. With clients ranging from local government, through to NHS healthcare and transport infrastructure, no two tenders are the same. 

This role does not meet the salary criteria for skilled worker visa sponsorship(click link to check exemptions). To be eligible to apply for this role you must hold your own right to work in the UK. Please take the time to check here that you're able to make a new application to us now. Our employees act with honesty and integrity so we expect the same from you. We take any attempts to circumvent this policy very seriously. 

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.