Architecture & Building Surveying Business Support Assistant
We have an exciting opportunity for an experienced administrator to provide efficiency and support to the Architecture & Building Surveying (ABS) team in all aspects of their work.
Role Overview
We have an exciting opportunity for an experienced administrator to provide efficiency and support to the Architecture & Building Surveying (ABS) team in all aspects of their work. This is an interesting and varied role on a permanent, full-time basis of 37.5 hours per week within a friendly team.
The ABS team is part of the Rural & Projects division of Savills, covering a large area of the UK.
The role is required to provide administrative assistance to fee earning colleagues and ensure the smooth-running of the team.
Key Responsibilities
- Open, manage and close client projects on Dynamics (Savills CRM system)
- Update fee forecasts and assist with raising monthly invoices
- Assist with financial reports (Aged Time, Expenses and Debtors)
- Administrative tasks including typing, editing, compiling and proof-reading documents, preparing minutes of meetings, diary management and appointment booking
- Liaison with contractors and tenants - requesting quotes for works, sending works orders and arranging access to properties with tenants
- Coding and monitoring contractor invoices for prompt payment
- Monitor property compliances
- Assist with ISO audit compliances
- Travel and accommodation booking
- Monitoring PPE equipment and ordering for colleagues
Key Skills
• IT skills including Word and Excel
• Good written, presentation and numerical skills are essential
• Excellent communication skills both verbally and written
• Able to work individually or as part of a team
• Punctual, reliable and enthusiastic
• Numerate and financially aware
• Excellent attention to detail and organisational skills
• Ability to multi-task and prioritise
• Pro-active, flexible and adaptable approach to work
• Experience will be an advantage however full training will be provided
Team Overview
The Rural division operates across a UK network of 37 offices and a number of estate offices from Inverness in the North to Truro in the South-West. Our services cover; architecture, building consultancy, rural planning, estate management, forestry, professional consultancy (tax, valuation, expert witness), farms and estate sales and purchasing, food and farming, renewable energy, energy brokerage, mapping and strategic projects.
This role will assist colleagues based in Newcastle, Carlisle, York, Peterborough, Telford and Chester offices.
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area
- Rural & Projects
- Role
- Rural Building Surveying
- Locations
- York
- Contract Type
- Permanent, Full time
- Remote Status
- This role is office based
- Salary
- Competitive
York
Our offer
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Holiday
We understand the importance of a work life balance and offer you a generous holiday entitlement, which increases throughout your career as you progress through our job levels or reach service milestones.
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Health
Your wellbeing and that of your family is as important to us as it is to you. We offer Virtual Gp, Digital Health, Private Medical Scheme and mental health support amongst other benefits.
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Lifestyle
We promote a healthy work life balance, supported by our approach to flexible working and our wide variety of health, wellbeing and social programmes.
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Our Offer
Read more about our benefits and culture in our offer overview below
Values
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. This is built into our DNA, shaping the way we behave to deliver the best results. We define it by four key values:
We listen: Tell us your goals and aspirations and we’ll provide the support you need to achieve them. We appreciate the individual value of every team member and create an environment where you can reach your full potential.
We empower: Here, there’s no limit to what you can achieve. We give you opportunities to have a real, positive impact in the community through the work you do, backed by access to our market-leading research and insights.
We challenge: The best results happen when we question the status quo. We create an environment where you can safely challenge our thinking, bringing fresh ideas to the table to innovate as a team.
We collaborate: When you join Savills, you become part of a 40,000-strong network of driven individuals, all sharing their knowledge and experience to push the real estate industry forward.
At the heart of it all, we deliver best-in-class insights and advice to help people make better property decisions. We're looking for colleagues who will help us on this mission. When you join Savills, our ask for you is simple – to be extraordinary, together.
About Savills
Over 40,000 people work for us in more than 70 countries all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
Architecture & Building Surveying Business Support Assistant
We have an exciting opportunity for an experienced administrator to provide efficiency and support to the Architecture & Building Surveying (ABS) team in all aspects of their work.
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