Sales Coordinator - Brook Green FTC
We're looking for a confident and enthusiastic individual to provide administration and PA support to our Brook Green Sales teams.
The ideal candidate will be an experienced Office Coordinator or Administrator, who thrives on working under pressure and is a pro-active problem solver.
Role Overview
The Sales Coordinator is responsible for all of the administrative components associated with marketing a property for sale, through to the successful completion of the transaction.
You'll also be responsible for supporting the team with all administration, and provide PA support for the Head of Sales.
Key Responsibilities
- Provide an exceptional first impression for all customers when handling all lines of enquiries
- Liaise with customers and clients in a professional, polite and respectful manner
- Responsibility for meeting office audit targets, both internal and external
- Oversee the marketing of properties including brochure production, magazine adverts, PR, social media posts, maintenance of website and portal listings, printing sales lists and reverse canvasing using address intelligence software
- Management of all IT systems, including REAPIT
- Recording staff holiday, sickness and processing of timesheets
- Accounts management including petty cash and processing of sales and supplier invoices
- Compliance: ensuring all files are compliant with signed terms of business etc. preparing agency agreements, gathering the correct compliance documentation for the ownership structure of the property and liaising with Savills compliance teams where required.
- General office administration including day to day running of the office, ordering stationary, archiving files, ordering merchandise and looking after the office maintenance.
- Diary management for negotiators, arranging appointments, viewings, market appraisals and meetings for the sales teams.
- Drawing up the agenda for weekly sales meeting and taking the minutes.
- Adhere to the companies’ ISO, Money Laundering, Health & Safety policies as well as the Savills Code of Conduct
- Assisting with the planning and delivery of local events, including preparing guest lists and assisting with sending invitations
- Organisation and ordering of completion gifts for customers
- Assisting with reception cover when needed
- Looking after new starters, ensuring they are correctly set up with appropriate IT etc.
- Responsible for office Health & Safety checks, office First Aider and Fire Warden (training will be given).
Skills, Knowledge and Experience
- Excellent verbal and written communication skills
- Takes pride in personal presentation
- Strong people management skills - can motivate team members
- Excellent organisational and prioritising ability
- Meticulous attention to detail
- Ability to work flexibly
- Team player
- Ability to cope with routine tasks
- Dependable - team can rely on the job holder to produce work to deadlines
- Enthusiasm to do a good job
Assessment applicants can expect during selection
- 2/3 stage interview
- Personality profile
- Skills testing
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area
- Residential Sales and Lettings
- Role
- Residential Sales
- Locations
- Brook Green & Shepherd's Bush
- Contract Type
- Fixed term contract, Full time
- Remote Status
- This role is office based
- Salary
- Competitive
Brook Green & Shepherd's Bush
Our offer
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Holiday
We understand the importance of a work life balance and offer you a generous holiday entitlement, which increases throughout your career as you progress through our job levels or reach service milestones.
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Health
Your wellbeing and that of your family is as important to us as it is to you. We offer Virtual Gp, Digital Health, Private Medical Scheme and mental health support amongst other benefits.
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Lifestyle
We promote a healthy work life balance, supported by our approach to flexible working and our wide variety of health, wellbeing and social programmes.
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Our Offer
Read more about our benefits and culture in our offer overview below
Values
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. This is built into our DNA, shaping the way we behave to deliver the best results. We define it by four key values:
We listen: Tell us your goals and aspirations and we’ll provide the support you need to achieve them. We appreciate the individual value of every team member and create an environment where you can reach your full potential.
We empower: Here, there’s no limit to what you can achieve. We give you opportunities to have a real, positive impact in the community through the work you do, backed by access to our market-leading research and insights.
We challenge: The best results happen when we question the status quo. We create an environment where you can safely challenge our thinking, bringing fresh ideas to the table to innovate as a team.
We collaborate: When you join Savills, you become part of a 40,000-strong network of driven individuals, all sharing their knowledge and experience to push the real estate industry forward.
At the heart of it all, we deliver best-in-class insights and advice to help people make better property decisions. We're looking for colleagues who will help us on this mission. When you join Savills, our ask for you is simple – to be extraordinary, together.
About Savills
Over 40,000 people work for us in more than 70 countries all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
Sales Coordinator - Brook Green FTC
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