Lease Compliance Co-Ordinator
The Lease Compliance Coordinator will support the Residential Management Team and wider department, ensuring that all administration duties are completed with the assistance of the Team Assistant
Role Overview
The Lease Compliance Coordinator will support the Residential Management Team and wider department, ensuring that all administration duties are completed with the assistance of the Team Assistant.
Key Responsibilities
Residential Property Management Duties
• To be familiar with leases relating to the developments managed and be able to locate key information
• To be a point of contact for Information Pack requests from lessees’ solicitors
• To produce tenant statements for information packs
• To be the first point of contact when liaising with solicitors regarding conveyance/property queries and collating responses
• To raise invoices for sales packs and licences
• To be a point of contact when answering residents’ queries when selling their properties
• To ensure the receipting of Notices on completion
• To compile and issue Licenses, as required (e.g. Alterations, Subletting, Pet Consents)
• To maintain Sub-letting databases and send periodic reminders to tenants
• To maintain the WIP/SPIN sheet (to record all ad hoc fees)
• To send welcome letter to new leaseholders following purchase of property
• To conduct land registry searches
• To update accounting systems, including assigning leases on MRI and adding/ updating tenant details
• To produce template information packs for new properties
• To carry out Land Registry searches for the team
Shared Ownership Management Duties
• To be familiar with leases relating to the developments managed and be able to locate key information
• To be a point of contact for general enquiries, staircasing and re-sales requests and insurance claims
• To escalate staircasing and resales requests to appropriate third party service partners
• Upload and update policy documents to online resident portal
• To maintain records and assist in collation of information for client reporting.
• To send welcome letter to new leaseholders following purchase of property
• To calculate rent increases and issue rent notices
General Admin Duties
• Cover for Raising fee invoices
• Maintain a high level of professionalism when dealing with clients and colleagues
• Exercise confidentiality and discretion at all times
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time
Key Skills
• Intermediate/Advanced Microsoft Office knowledge
• Excellent communicator
• Excellent time management skills
• Excellent attention to detail skills
• Good team player but also able to work on their own and use their own initiative
• Excellent organisational skills
• Ability to work under pressure
Team Overview
The team consists of 8 property managers, including 2 x Associate Directors as Team Leaders and overseen by a Director for the department. The client base ranges from institutional landlords, developers and smaller landlords that form part of a wider relationship with Savills. Additionally, we are supported in the team by a Placement student in each year and various other support structures and divisions, such as finance, health & safety and accounting. The team operate from our head office in Margaret Street however hybrid working is permitted.
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area
- Property Management
- Locations
- Margaret Street, London
- Contract Type
- Permanent, Full time
- Remote Status
- This role offers some working from home
- Salary
- Competitive
Margaret Street, London
Our offer
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Holiday
We understand the importance of a work life balance and offer you a generous holiday entitlement, which increases throughout your career as you progress through our job levels or reach service milestones.
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Health
Your wellbeing and that of your family is as important to us as it is to you. We offer Virtual Gp, Digital Health, Private Medical Scheme and mental health support amongst other benefits.
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Lifestyle
We promote a healthy work life balance, supported by our approach to flexible working and our wide variety of health, wellbeing and social programmes.
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Our Offer
Read more about our benefits and culture in our offer overview below
Values
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. This is built into our DNA, shaping the way we behave to deliver the best results. We define it by four key values:
We listen: Tell us your goals and aspirations and we’ll provide the support you need to achieve them. We appreciate the individual value of every team member and create an environment where you can reach your full potential.
We empower: Here, there’s no limit to what you can achieve. We give you opportunities to have a real, positive impact in the community through the work you do, backed by access to our market-leading research and insights.
We challenge: The best results happen when we question the status quo. We create an environment where you can safely challenge our thinking, bringing fresh ideas to the table to innovate as a team.
We collaborate: When you join Savills, you become part of a 40,000-strong network of driven individuals, all sharing their knowledge and experience to push the real estate industry forward.
At the heart of it all, we deliver best-in-class insights and advice to help people make better property decisions. We're looking for colleagues who will help us on this mission. When you join Savills, our ask for you is simple – to be extraordinary, together.
About Savills
Over 40,000 people work for us in more than 70 countries all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
Lease Compliance Co-Ordinator
The Lease Compliance Coordinator will support the Residential Management Team and wider department, ensuring that all administration duties are completed with the assistance of the Team Assistant
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