Office Manager & Team Administrator
We are seeking an energetic, efficient and organised administrator to support the Exeter office as well as the Architecture & Building Surveying team (ABS) and the Rural Agency team.
Role Overview
An exciting opportunity has arisen for an experienced, motivated and reliable individual to join our Exeter office as Office Manager and Team Administrator. This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service.
Key Responsibilities
Office Manager specific:
• The usual general duties required for the smooth and efficient running of an office
• Office health & safety and ISO requirements
• Raising purchase orders, ordering office supplies and processing invoices
• Organising required office meetings, preparing reports and taking minutes
• Dealing with HR matters such as sickness, holiday and new joiners
Rural Agency specific:
• Compiling market appraisal reports and terms of business documentation ahead of launch
• Completing and adhering to compliance procedures - gaining identification and credit checking vendors
• Producing property details, writing descriptions and acquiring vendor approval
• Liaising with photographers, EPC and floorplan providers
• Dealing with enquiries, booking viewings, following up and providing feedback
• Weekly applicant reviews
• Department invoicing
ABS specific:
• Arranging access for inspections and liaising with clients
• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements
• Report formatting, copy/audio typing and drafting of letters and other documentation
• Population of certificates/standardised documents
• Diary management to include arranging travel and booking accommodation
• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.
Key Skills
• Previous administration experience is essential
• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly
• Good attention to detail
• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels
• High efficiency, organisational and time management skills with excellent attention to detail and accuracy
• Ability to multitask and to work under pressure
Team Overview
The successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development.
The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in the South West. The Architecture and Building Surveying team specialise in all aspects of traditional and historic buildings, including design and delivery on construction projects.
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area
- Rural & Projects
- Locations
- Exeter
- Contract Type
- Permanent, Full time
- Remote Status
- This role is office based
- Salary
- Competitive
Exeter
Our offer
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Holiday
We understand the importance of a work life balance and offer you a generous holiday entitlement, which increases throughout your career as you progress through our job levels or reach service milestones.
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Health
Your wellbeing and that of your family is as important to us as it is to you. We offer Virtual Gp, Digital Health, Private Medical Scheme and mental health support amongst other benefits.
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Lifestyle
We promote a healthy work life balance, supported by our approach to flexible working and our wide variety of health, wellbeing and social programmes.
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Our Offer
Read more about our benefits and culture in our offer overview below
Values
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. This is built into our DNA, shaping the way we behave to deliver the best results. We define it by four key values:
We listen: Tell us your goals and aspirations and we’ll provide the support you need to achieve them. We appreciate the individual value of every team member and create an environment where you can reach your full potential.
We empower: Here, there’s no limit to what you can achieve. We give you opportunities to have a real, positive impact in the community through the work you do, backed by access to our market-leading research and insights.
We challenge: The best results happen when we question the status quo. We create an environment where you can safely challenge our thinking, bringing fresh ideas to the table to innovate as a team.
We collaborate: When you join Savills, you become part of a 40,000-strong network of driven individuals, all sharing their knowledge and experience to push the real estate industry forward.
At the heart of it all, we deliver best-in-class insights and advice to help people make better property decisions. We're looking for colleagues who will help us on this mission. When you join Savills, our ask for you is simple – to be extraordinary, together.
About Savills
Over 40,000 people work for us in more than 70 countries all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
Office Manager & Team Administrator
We are seeking an energetic, efficient and organised administrator to support the Exeter office as well as the Architecture & Building Surveying team (ABS) and the Rural Agency team.
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