PA/Team Administrator
An exciting opportunity has arisen in the Savills office in the centre of Truro for an experienced, motivated and reliable individual to join the team as an PA/Team Administrator.
Role Overview :
An exciting opportunity has arisen in the Savills office in the centre of Truro for an experienced, motivated and reliable individual to join the team as a PA/Team Administrator This is a varied but rewarding role; ideal for someone who enjoys, and is comfortable, working with numbers and delivering first class client service.
Key Responsibilities :
- To provide support to the Head of Office and assist the Estate Management team.
- Set up and manage the department meetings, including taking Minutes and general diary management.
- Manage and book travel arrangements where required
- Typing and proof reading of documents, especially Trustees' reports
- Raising Purchase Orders, processing invoices and expense claim
- Invoicing including job time and expenses recovery and regular reconciliations of client's fees based on database reports.
- Being proactive with reviewing debtors, aged time and disbursements
- Liaising with clients, tenants and contractors
- Dealing with contractors in an emergency and creating works orders as appropriate.
- Maintaining client and tenant databases
- Proactive use of social media for the Rural department
- Answering the telephone and assisting with queries where possible, and/or taking accurate messages.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.
Key Skills :
- Previous administration experience is essential
- Experience working with numbers is required and specific training will be provided
- Strong communication skills (both verbal and written)
- Highly organised, flexible and able to clearly prioritise duties and meet deadlines
- Ability to work under pressure
- Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly.
- A frequent and agile user of social media, with a good understanding of its increasing effectiveness in business.
- Strong typing skills
Team Overview :
The successful candidate will be joining the Truro Rural team that has 12 staff members across various disciplines which include Estate Management, Rural Professional and Architecture & Building Surveying. In addition, the office has a Residential Agency team dealing with properties across Cornwall.
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area
- Rural & Projects
- Role
- Rural Management
- Locations
- Truro
- Contract Type
- Permanent
- Remote Status
- This role is office based
- Salary
- Competitive
Truro
Our offer
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Holiday
We understand the importance of a work life balance and offer you a generous holiday entitlement, which increases throughout your career as you progress through our job levels or reach service milestones.
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Health
Your wellbeing and that of your family is as important to us as it is to you. We offer Virtual Gp, Digital Health, Private Medical Scheme and mental health support amongst other benefits.
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Lifestyle
We promote a healthy work life balance, supported by our approach to flexible working and our wide variety of health, wellbeing and social programmes.
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Our Offer
Read more about our benefits and culture in our offer overview below
Values
No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. This is built into our DNA, shaping the way we behave to deliver the best results. We define it by four key values:
We listen: Tell us your goals and aspirations and we’ll provide the support you need to achieve them. We appreciate the individual value of every team member and create an environment where you can reach your full potential.
We empower: Here, there’s no limit to what you can achieve. We give you opportunities to have a real, positive impact in the community through the work you do, backed by access to our market-leading research and insights.
We challenge: The best results happen when we question the status quo. We create an environment where you can safely challenge our thinking, bringing fresh ideas to the table to innovate as a team.
We collaborate: When you join Savills, you become part of a 40,000-strong network of driven individuals, all sharing their knowledge and experience to push the real estate industry forward.
At the heart of it all, we deliver best-in-class insights and advice to help people make better property decisions. We're looking for colleagues who will help us on this mission. When you join Savills, our ask for you is simple – to be extraordinary, together.
About Savills
Over 40,000 people work for us in more than 70 countries all over the world. This breadth of global coverage, combined with specialist services and market insight, means we'll always have an expert who is local to you.
PA/Team Administrator
An exciting opportunity has arisen in the Savills office in the centre of Truro for an experienced, motivated and reliable individual to join the team as an PA/Team Administrator.
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