Role Overview

Maternity cover PA/Team Assistant providing full administrative support to the Head of the Department, and 6-8 team members within a busy international team with a focus on travel, finance, and marketing. Ideal start date mid December 2023.

Key Responsibilities

• Providing full administrative support to the Head of Global Residential Consultancy and team;
• Supporting management of calendar/ schedule for Team Directors
• Coordinating with Legal department for review of any legal documents including but not limited to non- disclosure agreements.
• Typing up emails, proofing reports and managing admin for Directors where necessary;
• Setting up new clients / jobs on internal systems;
• Raising fee invoices and fee share allocation;
• Weekly billings updates and monthly review with Accounts department;
• Experience of dealing with varying VAT jurisdictions or ability to liaise with the Savills VAT team;
• Ensuring that files adhere to compliance regulations and liaise with Legal department;
• Dealing directly with clients over telephone and email and taking messages;
• Booking and organising international travel, accommodation and car hire;
• Liaising with marketing department and GRD to prepare social media assets;
• Maintain LinkedIn social media channel with 3 posts per week;
• Exercising confidentiality and discretion at all times;
• Setting up and maintaining filing and archiving systems for the department;
• Filing online and offline, binding reports, printing and mail outs;
• CRM management;
• Processing expenses for senior team members;
• Inputting business cards and contacts into the system;
• Proficient at short-hand and minute taking;
• Ability to issue compliance checks;
• Organising social events for the team – Christmas party, birthday gifts/cards, client events etc.

Hours are 9am – 5:30pm with one hour for lunch, remote working available, core office days Tues-Thurs but will be required to be flexible. 

Key Skills

• Excellent computer skills;
• Fast and accurate typing;
• Strong proof reading and attention to detail skills;
• Excellent communicator and telephone manner;
• Ability to exercise confidentiality and discretion at all times;
• Excellent time management skills and attention to detail;
• Good team player but also able to work on their own and use their own initiative;
• Excellent organisational skills;
• Ability to work under pressure;
• Experience working in a similar role desirable;
• Able to work on own initiative as well as part of a busy team • Computer Literacy: Intermediate/Advanced Microsoft Office knowledge incl. PowerPoint
• Sprinklr and Canva knowledge preferred but not essential

• Working knowledge of a 2nd European language would be beneficial but not essential 

• Previous experience working in the property industry would be beneficial

Team Overview 

The GRDC team focus primarily on providing branded and luxury residential development consultancy, feasibility studies, brand premium studies, design & masterplan consultancy, and brand selection & negotiation. Based in the Savills London HQ, the team has a global coverage and therefore travels extensively throughout the year and maintains excellent links with our international offices across the world.

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.